The right conference room setup lets you seamlessly engage with customers and vendors from around the world. As such, best-in-class conference room video conferencing equipment is becoming a must-have for Greater Philadelphia businesses.
Delco Solutions is an audio visual company that helps businesses level up their conference room video conferencing. Our high-quality and user-friendly audio and video conferencing systems foster collaboration and save time and money.
The Benefits of a Permanent Video Conference Room Setup
Considering the many benefits of video conferencing, permanent video conference room setup can make a world of difference for your business. With this setup, you can:
1. Drive Communication and Collaboration
Participants can have face-to-face conversations during video conferences, which creates rich human interactions. Plus, employees can use video conference screen-shares to work together on projects in real time.
2. Reduce Your Travel Expenses
Video conferences eliminate the need for costly, time-intensive trips to business meetings, conferences, and workshops. You can even use the money you save on travel expenses to invest in other areas of your business.
3. Become More Efficient Than Ever Before
In-person meetings require every participant to commute to a central location to attend. Video conferences give participants the flexibility to join from any location.
4. Boost Workplace Productivity
Rather than emailing to get information, an employee can set up a video call to discuss any concerns or questions. This allows an employee to get the information required to complete work tasks on schedule and on budget.
5. Increase Engagement
It’s easy for a participant to get distracted during an audio conference. On the other hand, all participants are visible during a video conference, and every participant has the opportunity to be seen and heard.
Basic Video Conferencing Equipment
Selecting the right video conference room equipment is rarely straightforward. An audio visual installation and security system company, like Delco Solutions, can help you identify the right equipment for video conferencing. We learn about your video conference needs and provide you with personalized recommendations. Our team sets up your equipment, shows you how to use it, and keeps it running as expected.
To get started with equipment for your video conference room, pick up the essentials, such as:
1. Monitors
A conference room monitor lets you share charts, diagrams, and other multimedia side by side. Meeting room video wall displays from Panasonic or other globally recognized brands can showcase a single or multiple images over multiple screens. Video walls with touch capabilities are available that provide interactive experiences for both users and viewers.
2. Camera
Thanks to a conference room camera, you’ll have no trouble capturing an entire meeting in high definition. A camera with a wide-angle or 360º lens is ideal since it puts all participants in your meeting room in frame. Conference room cameras with facial and voice recognition technologies track and follow users’ faces and ensure they are always in frame.
3. Microphone
When it comes to a conference room microphone, sound quality is vital. The best conference room microphone provides omnidirectional sound quality and delivers an excellent voice effect. It blocks out background noise, too.
4. Speakers
A meeting room’s layout, size, and ceiling height dictate the number of speakers needed and their placement. In some meeting rooms, mounting one or more speakers from a ceiling is beneficial. At other times, it is best to use loudspeakers.
5. Control System
With a control system, you can manage all aspects of a video conference. The system lets you manage the Ethernet-connected devices in a meeting room. It also works in conjunction with Zoom, Microsoft Teams, and other popular video conferencing platforms.
Frequently Asked Questions
What are the latest video conferencing technology trends that can further enhance collaboration and efficiency in meeting rooms?
The latest trends in video conferencing technology focus on enhancing collaboration and efficiency through AI for tasks like meeting transcription and camera framing. Plus, some organizations are experimenting with augmented and virtual reality for immersive experiences. These innovations aim to streamline meeting processes and make remote interactions feel like being in the same room.
How can businesses ensure their video conferencing setup is secure and protects sensitive information during meetings?
Businesses should use end-to-end encryption and strong authentication methods to secure video conferencing setups and protect sensitive information. Regularly updating software and educating employees on security practices, such as safe handling of meeting links and awareness of phishing risks, are also crucial steps.
What are some best practices for training staff to use new video conferencing equipment and features effectively?
For training staff on new video conferencing equipment and features, hands-on training sessions, comprehensive user manuals, and recorded training materials are effective methods. Create a culture of continued learning and share updates on new features to help maximize the benefits of video conferencing technology in the workplace.
Professional Video Conference Room Equipment Design and Installation
Commercial AV company Delco Solutions offers conference room camera and microphone services and more. As the premier Philly audio visual company, we can help you get the most value out of your meeting room video conferencing. Once you have your system set up, our Premium Protection Plan will keep it up and ready.
To upgrade your video conferencing, get in touch with us today.
